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January 2016: The Month in Email

Jan2016_blogHappy 2016! We started off the year with a few different “predictions” posts. As always, I don’t expect to be right about everything, but it’s a useful exercise for us to look forward and think about where things are headed.
I joined nine other email experts for a Sparkpost webinar on 2016 predictions, which was a lot of fun (see my wrap up post here), and then I wrote a long post about security and authentication, which I think will be THE major topic in email this year both in policy and in practice (see my post about an exploit involving Trend Micro and another about hijacked Verizon addresses). Expect to hear more about this 2016 continues.
My other exciting January project was the launch of my “Ask Laura” column, which I hope will prove a great resource for people with questions about email. Please let me know if you have any questions you’d like to see me answer for your company or your clients — I’ll obscure any identifying information and generalize the answers to be most widely applicable for our readers.
In other industry news, it’s worth noting that Germany has ruled it illegal to harvest users’ address books (as Facebook and other services do). Why does that make sense? Because we’re seeing more and more phishing and scams that rely on social engineering.
In best practices, I wrote about triggered and transactional emails, how they differ, and what to consider when implementing them as part of your email program. Steve describes an easy-to-implement best practice that marketers often ignore: craft your mails so the most important information is shown as text.
I re-published an older post about SMTP rules that has a configuration checklist you might find useful as you troubleshoot any issues. And a newer issue you might be seeing is port25 blocking, which is important if you are hosting your own email senders or using SMTP to send to your ESP.
Finally, I put together some thoughts about reporting abuse. We work closely with high-volume abuse desks who use our Abacus software, and we know that it’s often not worth the time for an individual to report an incident – but I still think it’s worthwhile to have the infrastructure in place, and I wrote about why that is.

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Enter clickbait here

Yesterday I talked about how the truth matters in email marketing. But that’s not the only place the truth matters.
Today I found myself in a bit of a … discussion on Facebook. It ended up being a lesson in why you should never trust the clickbait headline. I also realized there are parallels with email best practices and how we share them with people.

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The truth matters.

bullhornCall within the next 10 minutes…
Consumers with last names starting with O – Z can call tomorrow…
Only 5 seats left at this price!
 
All of these are common marketing techniques designed to prompt consumers to buy. It’s not a new idea, create a sense of urgency and people are more likely to buy.
I think some marketers are so used to making outrageous claims to support their marketing goals, that it doesn’t occur to them that the truth matters to some people.
There’s almost no better way to get me to send in a spam complaint than to send me an email with a claim about how I opted in.
Example:

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Purchased lists and ESPs: 9 months later

It was about 8 months ago I published a list of ESPs that prohibit the use of purchased lists. There have been a number of interesting responses to that post.
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ESPs wanted to be added to the list
The first iteration of the list was crowdsourced from different ESP representatives. They shared the info they had with each other. With their permission, I put it together into a post and published it here. Since then, I’ve had a trickle of ESPs asking to be added to the list. I’m happy to add any ESP. The only requirement is a privacy policy (or AUP) that states no purchased lists.
People reference the list regularly
I’ve had a lot of ESP deliverability folks send thanks for writing this post. They tell me they reference it regularly when dealing with clients. It’s also been listed as “one of the best blog posts of 2015” by Pardot.
Some 2016 predictions build on the post
I’ve read multiple future predictions that talk about how the era of purchased lists is over. I don’t think they’re wrong. I think that purchased lists are going to be deliverability nightmares on an internet where users wanting a mail is a prime factor in inbox deliverability. They’re already difficult to deliver, but it’s going to get worse.
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Not everyone thinks this is a good post. In fact, I just recently got an comment about how wrong I was, and… well, I’ll just share it because I don’t think my summary of it will do it any justice.

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Ask Laura

An Advice Column on Email Delivery
When we work with brands and senders to improve email delivery, there are many questions that come up again and again. For 2016, we thought it might be interesting to answer some of those questions here on the blog so others can benefit from the information.
Confused about delivery in general? Trying to keep up on changing policies and terminology? Need some Email 101 basics? This is the place to ask. We can’t answer specific questions about your server configuration or look at your message structure for the column (please get in touch if you’d like our help with more technical or forensic investigations!), but we’d love to answer your questions about how email works, trends in the industry, or the joys and challenges of cohabiting with felines.
Your pal,
Laura
AskLauraHeader
 
 

Dear Laura,
I’m having a hard time explaining to our marketing team why we shouldn’t send email to addresses on our lists with very low read rates, that are dormant but not bouncing, or that spend less than 2 seconds reading our mail. I’m also struggling to convince them that it’s not a good idea to dramatically increase email volume during the holidays (i.e. going from one send/day to 2-3 sends/day).
We already segment based on recency, engagement, and purchase behavior, and we also have some triggered messaging based on user behavior.
Can you help me find a way to help explain why sometimes less is more?
Thanks,
The Floodgates Are Open

Dear Floodgates,
ISPs ask two fundamental questions about email when it comes in:

  1. Is it safe?
  2. Is it wanted?

If the answer to both those questions is yes, the mail is delivered to the inbox.

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More 2016 predictions

Gerald Marshall of Email Industries looked at over a hundred different 2016 predictions and organized them for us. Most predictions went into the segmentation and personalization and automation buckets. Only a few predictions were security related, which either means I’m ahead of the curve or on a different planet. Time will tell.

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Following the SMTP rules

An old blog post from 2013, that’s still relevant today.
“Blocked for Bot-like Behavior”
An ESP asked about this error message from Hotmail and what to do about it.
“Bot-like” behaviour usually means the sending server is doing something that bots also do. It’s not always that they’re spamming, often it’s a technical issue. But the technical problems make the sending server look like a bot, so the ISP is not taking any chances and they’re going to stop accepting mail from that server.
If you’re an ESP what should you look for when tracking down what the problem is?
First make sure your server isn’t infected with anything and that you’re not running an open relay or proxy. Second, make sure your customers aren’t compromised or have had their accounts hijacked.
Then start looking at your configuration.
HELO/EHLO values

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More predictions for 2016

This morning I had the pleasure of participating in the SparkPost 10 experts in 50 minutes webinar. I am honored to be included with such a smart group of forward thinking leaders in the email space.
sparkpost_speakersThe webinar was also live tweeted using #emailpros. I’ve put together some of my favorite tweets from today.
What was fun for me was listening to the similarities and differences in our views. Multiple people mentioned authentication and security. Other people focused on display and creatives. Privacy and big data was another theme through multiple speakers. Our Canadian representative gave us a good summary of CASL enforcement. We also had some insightful comments about how deliverability is changing for the B2B market.
I’m definitely stealing B2H. I tweeted B2Host, but also saw someone use B2Human. Both work. It’s a term that really captures what deliverability is about. The human behind the email address is critical for getting to the inbox. B2H! Beautiful.

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Things you need to read

The email solicitation that made me vow to never work with this company again. When sending unsolicited email, you never know how the recipient is going to respond. Writing a public blog post calling you out can happen.
The 2016 Sparkies. Sparkpost is looking for nominations for their email marketing awards. Win a trip to Insight 2016!
5 CAN SPAM myths. Send Grid’s General Counsel speaks about CAN SPAM myths. Personally, asking for an email to unsubscribe is annoying. I never know if the unsubscribe request worked or not. Give me a link any day.
The most misunderstood statistic in email marketing. A good discussion of why raw complaint rates isn’t the metric the ISPs use, and how it can mislead folks about their email program.
Office 365 is expanding it’s DKIM signing. Terry Zink discusses the upcoming changes to how Office365 handles DKIM signatures. This is exactly the kind of changes I was talking about in my 2016 predictions post – background changes that are going to affect how we authenticate email. He even specifically calls out whether or not a particular signature is DMARC aligned or not.

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This message has no content.

This is what my mail client tells me about the latest mail Twitter sent me:
Inbox__110995_messages__27_unread_
Criticism of Twitter’s copywriters?
Not exactly, no. Mail.app is looking for some textual content near the top of the mail to display to me as preview text. It can’t find any in this mail, so it’s telling me the message has no content.
Looking at the mail it’s a standard multipart mime message, with a text/plain part and a text/html part.
The text/plain part is entirely empty. Nothing in there at all.
Don’t do that. If you really can’t come up with a plain text version of your message just send simple text/html mail. (And think about why you’re employing talented copywriters if you’re not making good use of the copy they write).
With some messages the text/html part is also empty of text, containing nothing but images. That’s not the case here, though – the message is mostly text, and renders just fine without loading remote images (there are remotely hosted images, but loading them just enhances the message, they’re not essential).
But … there are nearly three hundred lines of HTML before we get to the first text. The mail client probably just gave up looking for content before it got there.
If you’re the sort of perfectionist who’ll A/B test subject lines to see which ones are most likely to get a recipient to open the message you should be paying just as much attention to the other content that is shown in the inbox – the friendly from and the message preview.
In an ideal world your message would have the most important text at the top, and mailbox previews would work perfectly. If your messages are slathered in so much CSS that the actual content is hidden, or if you rely on images for the headline, or if you put “View this email in web browser” at the top of all your messages then you’re likely not showing the content you’d like to recipients.
Try and craft your mails so the most important information is shown as text, and near the top of the mail. If you can’t do that, consider using explicit mailbox preview content. Litmus explain how to do that, and list the mail clients that support it in their article.
 

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