Filters working as intended

One of the toughest deliverability problems to deal with is when mail is blocked or going to spam because the filters are working as intended. Often the underlying issue is a lack of permission.

In the consumer space there are some thing the sender can do to change their metrics and get to the inbox. The reality is that a lot of companies who send to consumers can get good delivery even when they don’t have clear permission from the recipients. With the right offer, there is going to be some percentage of people who want, or at least don’t mind, the email. Focusing on these people and dropping the unengaged users can make even purchased lists look good and reach the inbox. Couple that with the hygiene many list sellers do clean their lists and remove any addresses that might react badly to email and even purchased lists can reach the inbox. Focusing on sending to engaged users works to fix poor delivery to consumer ISPs even when the list is purchased.

In the B2B space, though, things are very different. For businesses, email is a tool. Filtering is about keeping the mailbox useable. Much of the business relevant mail doesn’t have images. There aren’t links to click.  The folks maintaining the spam filters don’t have the access to track engagement, nor do they really care if a particular end user wants the mail. In the business space, engagement doesn’t matter. The tactics consumer senders use to deliver aren’t effective in the business space.

There have been multiple cases where employees of filtering companies have indicated their business users have a much lower tolerance for unsolicited emails than consumers do. There was the M3AAWG conference where an filter company employee said their users were asking for a way to block all mail from ESPs. In the last year an employee of a different filter commented on Mailop that their business users wanted their filters to be much more aggressive than their consumer customers did.

One of the use cases potential clients bring me is B2B mail where they are acquiring addresses from conference lists, or LinkedIn or Zoominfo or any of a dozen other avenues. There isn’t anything to do. Business filters are getting a lot more aggressive about blocking these kinds of mail, and they’re getting better at it. What worked a year ago isn’t working now. And most employees and their management don’t like this mail. The mail isn’t wanted.

The filters are working as intended. And they don’t want your mail.

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April 2016: The Month in Email

We are finishing up another busy month at WttW. April was a little nutty with network glitches, server crashes, cat woes, and other disruptions, but hopefully that’s all behind us as we head into May. I’ll be very busy in May as well, speaking at Salesforce Connections in Atlanta and the Email Innovation Summit in Las Vegas. Please come say hello if you’re attending either of these great events.
April2016MiE
Speaking of great events, I participated in two panels at EEC16 last month. We had a lot of great audience participation, and I met many wonderful colleagues. I wrote up some more thoughts about the conference here. I also had a nice conversation with the folks over at Podbox, and they’ve posted my interview on their site.
In the Podbox interview, as always, I talked about sending mail people want to receive. It always makes me roll my eyes a bit when I see articles with titles like “5 Simple Ways to Reach the Inbox”, so I wrote a bit about that here. In addition to sending mail people want to receive, senders need to make sure they are collecting addresses and building lists in thoughtful and sustainable ways. For more on this topic, check out my post on list brokers and purchased lists.
These same not-so-simple tricks came up again in my discussion of Gmail filters. Everyone wants a magic formula to reach the inbox, and — sorry to burst your bubble — there isn’t ever going to be one. And this is for a good reason: a healthy filter ecosystem helps protect all of us from malicious senders and criminal activity. The email channel is particularly vulnerable to fraud and theft. The constant evolution of filters is one way mail providers can help protect both senders and recipients — but it can be challenging for senders and systems administrators to keep up with this constant evolution. For example, companies sometimes even inadvertently filter their own mail!
I also wrote a bit about how B2B spam is different from B2C spam, and how marketers can better comply with CAN SPAM guidelines in order to reach the inbox. We also republished our much-missed friend and colleague J.D. Falk’s DKIM Primer, which is extremely useful information that was at a no-longer-active link.
One of my favorite posts this month was about “dueling data”, and how to interpret seemingly different findings around email engagement. We also got some good questions for my “Ask Laura” column, where we cover general topics on email delivery. This month we looked at “no auth/no entry” and the Microsoft Smartscreen filter, both of which are useful things to understand for optimizing delivery.
Finally, we are pleased to announce that we’ve joined the i2Coalition, an organization of internet infrastructure providers. They posted a nice introduction on their blog, and we look forward to working with them to help advocate and protect these important technical infrastructures.

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Who are mimecast?

Mimecast is a filter primarily used by businesses. They’re fairly widely used. In some of the data analysis I’ve done for clients, they’re a top 10 or top 20 filter.
Earlier today someone asked on Facebook if mimecast may be blocking emails based on the TLD. The short answer is it’s unlikely. I’ve not seen huge issues with them blocking based on TLD of the domain. They’re generally more selective than that.

The good news is mimecast is really pretty good about giving you explanations for why they’re blocking. They’ll even tell you if it’s mimecast related or if it’s a specific user / user-company block.
Some example rejection messages from a recent dive into some bounce logs.

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B2B mail and compliance failures

This morning I got an email to a tagged address. The tag matched the company so it’s very likely I did actually sign up. Digging back through my mailbox, I see one previous email to that account – back in 2008.

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