October 2015: The month in email

Oct2015_blog
When you spend most of your day working on email and spam issues, it starts to cross into all aspects of your life. In October, I was amused by authors who find names in spam, SMTP-related t-shirts on camping trips, and spam that makes you laugh. Maybe I need a vacation?
We were quite busy with conference presentations and client work this month, but took time to note the things that captured our attention, as always. We highlighted a few things we enjoyed reading around the web: Brian Krebs’ Reddit AMA, the results of Jan Schaumann’s survey on ethics in internet operations, and a great post on Usenet from Joe St. Sauver.
In industry news, we covered a few glitches that are worth noting, in case you missed them: Yahoo FBL confirmation emails, Google postmaster tools, Network Solutions email, and weird Lashback listings. Even though these have mostly been resolved, it’s useful to keep track of the types and frequency of these sorts of issues, as they can significantly impact your deliverability and may be useful as your clients or business stakeholders raise questions about campaign performance.
Steve contributed a few key technical posts this month, including a short post on IPv6 authentication issues, following up on the issues he outlined back in July. He also noted Gmail’s upcoming move to DMARC p=reject, which is notable for the ways they are are looking to mitigate risks with their ARC proposal.  Finally, he wrote that it’s worth looking at false positives every now and then, as it can reveal interesting patterns in the ESP landscape.
Finally, a good suggestion from the best practices file: engagement through confirming user names, and a not-so-good plan for an app that’s sure to invite abuse and harassment.

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August 2015: The month in review

It’s been a busy blogging month and we’ve all written about challenges and best practices. I found myself advocating that any company that does email marketing really must have a well-defined delivery strategy. Email is such vital part of how most companies communicate with customers and potential customers, and the delivery landscape continues to increase in complexity (see my post on pattern matching for a more abstract look at how people tend to think about filters and getting to the inbox). Successful email marketers are proactive about delivery strategy and are able to respond quickly as issues arise. Stay tuned for more from us on this topic.
I also wrote up some deliverability advice for the DNC, which I think is valuable for anyone looking at how to maintain engagement with a list over time.  It’s also worth thinking about in the context of how to re-engage a list that may have been stagnant for a while. A comment on that post inspired a followup discussion about how delivery decisions get made, and whether an individual person in the process could impact something like an election through these delivery decisions. What do you think?
As we frequently point out, “best practices” in delivery evolve over time, and all too often, companies set up mail programs and never go back to check that things continue to run properly. We talked about how to check your tech, as well as what to monitor during and after a send. Josh wrote about utilizing all of your data across multiple mail streams, which is critical for understanding how you’re engaging with your recipients, as well as the importance of continuous testing to see what content and presentation strategies work best for those recipients.
Speaking of recipients, we wrote a bit about online identity and the implications of unverified email addresses in regards to the Ashley Madison hack and cautioned about false data and what might result from the release of that data.
Steve’s in-depth technical series for August was a two-part look at TXT records — what they are and how to use them — and he explains that the ways people use these, properly and improperly, can have a real impact on your sends.
In spam news, the self-proclaimed Spam King Sanford Wallace is still spamming, despite numerous judgments against him and his most recent guilty plea this month. For anyone else still confused about spam, the FTC answered some questions on the topic. It’s a good intro or refresher to share with colleagues. We also wrote about the impact of botnets on the inbox (TL;DR version: not much. The bulk of the problem for end users continues to be people making poor marketing decisions.) In other fraud news, we wrote about a significant spearphishing case and how DMARC may or may not help companies protect themselves.

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May 2015: The Month in Email

Greetings from Dublin, where we’re gearing up for M3AAWG adventures.
In the blog this month, we did a post on purchased lists that got a lot of attention. If you’ve been reading the blog for any length of time, you know how I feel about purchased lists — they perform poorly and cause delivery problems, and we always advise clients to steer clear. With your help, we’ve now compiled a list of the ESPs that have a clearly stated policy that they will not tolerate purchased lists. This should be valuable ammunition both for ESPs and for email program managers when they asked to use purchased lists. Let us know if we’re missing any ESPs by commenting directly on that post. We also shared an example of what we saw when we worked with a client using a list that had been collected by a third party.
In other best practices around addresses, we discussed all the problems that arise when people use what they think are fake addresses to fill out web forms, and gave a nod to a marketer trying an alternate contact method to let customers know their email is bouncing.
We also shared some of the things we advise our clients to do when they are setting up a mailing or optimizing an existing program. You might consider trying them before your own next send. In the “what not to do” category, we highlighted four things that spammers do that set them apart from legitimate senders.
In industry news, we talked about mergers, acquisitions and the resulting business changes: Verizon is buying AOL, Aurea is buying Lyris, Microsoft will converge Office365/EOP and Outlook.com/Hotmail, and Sprint will no longer support clear.net and clearwire.net addresses.
Josh posted about Yahoo’s updated deliverability FAQ, which is interesting reading if you’re keeping up on deliverability and ESP best practices. He also wrote about a new development in the land of DMARC: BestGuessPass. Josh also wrote a really useful post about the differences between the Mail From and the Display From addresses, which is a handy reference if you ever need to explain it to someone.
And finally, I contributed a few “meta” posts this month that you might enjoy:

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September 2015: The month in email

SeptemberCalendarSeptember’s big adventure was our trip to Stockholm, where I gave the keynote address at the APSIS Conference (Look for a wrapup post with beautiful photos of palaces soon!) and had lots of interesting conversations about all things email-related.
Now that we’re back, we’re working with clients as they prepare for the holiday mailing season. We wrote a post on why it’s so important to make sure you’ve optimized your deliverability strategy and resolved any open issues well in advance of your sends. Steve covered some similar territory in his post “Outrunning the Bear”. If you haven’t started planning, start now. If you need some help, give us a call.
In that post, we talked a bit about the increased volumes of both marketing and transactional email during the holiday season, and I did a followup post this week about how transactional email is defined — or not — both by practice and by law. I also wrote a bit about reputation and once again emphasized that sending mail people actually want is really the only strategy that can work in the long term.
While we were gone, I got a lot of spam, including a depressing amount of what I call “legitimate spam” — not just porn and pharmaceuticals, but legitimate companies with appalling address acquisition and sending strategies. I also wrote about spamtraps again (bookmark this post if you need more information on spamtraps, as I linked to several previous discussions we’ve had on the subject) and how we need to start viewing them as symptoms of larger list problems, not something that, once eradicated, means a list is healthy. I also posted about Jan Schaumann’s survey on internet operations, and how this relates to the larger discussions we’ve had on the power of systems administrators to manage mail (see Meri’s excellent post here<).
I wrote about privacy and tracking online and how it’s shifted over the past two decades. With marketers collecting and tracking more and more data, including personally-identifiable information (PII), the risks of organizational doxxing are significant. Moreso than ever before, marketers need to be aware of security issues. On the topic of security and cybercrime, Steve posted about two factor authentication, and how companies might consider providing incentives for customers to adopt this model.

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