Nothing is forever, even email

Yesterday I talked about how important it was to send welcome messages when you discover old email addresses. Today on the Return Path Blog, Tami Monahan Foreman shares an example email that does just that, but not as well as one might hope.

You are receiving this email because sometime during the past 20+ years you have registered with PACE, or one of our affiliated companies, to receive free information and offers concerning child custody matters […]

Tami is appropriately amused by the statement that she opted in in the past 20 years, despite never having custody issues nor ever hearing of this company before. I just can’t fathom the email planning session. Did no one consider that the maximum time for a custody dispute is 18 years? Were these senders even thinking about what they were saying?
And, yes, I realize that this may have been a B2B targeted (or not so targeted) mailing for court officers, social workers and others who mediate custody disputes. In that case it’s even worse, how many people have had the same job over the last 20 years? How many municipalities and courts even had email in 1991?
Clearly there was not a lot of thought put into the target of the email. And this is what, more often than not, defines email marketing in the minds of many people outside thsi industry.

Marketers — THIS is what you are up against. For all the good you are trying to do, many, many consumers and even more people at ISPs think THIS represents the thinking of too many folks who claim the title “email marketer.” — Tami Monahan Foreman

The attitude of ‘once and opt-in always an opt-in’ is all too familiar to me. Recently I had a client explain to me, in all seriousness, that he truly believed that he was still entitled to mail email addresses that opted in 10 or more years ago. Even though the recipient opted in to a company that was eventually purchased by his company. Even though there had been zero contact in the last 10 years. If he wanted to send those people mail, then it was opt-in and no one could stop him. Unfortunately for him, neither Spamhaus nor the ISPs agreed with that point of view and much of his mail was having some fairly serious delivery problems.
I know that the last thing any email marketer wants to do is remove an email address from a list. But sometimes you need to think about what you’re doing and not mail someone just because at some point in the past you think they might have maybe opted in

Related Posts

Some thoughts on permission

A lot of email marketing best practices center around getting permission to send email to recipients. A lot of anti-spammers argue that the issue is consent not content. Both groups seem to agree that permission is important, but more often than not they disagree about what constitutes permission.
For some the only acceptable permission is round trip confirmation, also known as confirmed opt-in or double opt-in.
For others making a purchase constitutes permission to send mail.
For still others checking or unchecking a box on a signup page is sufficient permission.
I don’t think there is a global, over arching, single form of permission. I think context and agreement matters. I think permission is really about both sides of the transaction knowing what the transaction is. Double opt-in, single opt-in, check the box to opt-out area all valid ways to collect permission. Dishonest marketers can, and do, use all of these ways to collect email addresses.
But while dishonest marketers may adhere to all of the letters of the best practice recommendations, they purposely make the wording and explanation of check boxes and what happens when confusing. I do believe some people make the choices deliberately confusing to increase the number of addresses that have opted in. Does everyone? Of course not. But there are certainly marketers who deliberately set out to make their opt-ins as confusing as possible.
This is why I think permission is meaningless without the context of the transaction. What did the address collector tell the recipient would happen with their email address? What did the address giver understand would happen with their email address? Do these two things match? If the two perceptions agree then I am satisfied there is permission. If the expectations don’t match, then I’m not sure there is permission involved.
What are your thoughts on permission?

Read More

Would you buy a used car from that guy?

There are dozens of people and companies standing up and offering suggestions on best practices in email marketing. Unfortunately, many of those companies don’t actually practice what they preach in managing their own email accounts.
I got email today to an old work email address of mine from Strongmail. To be fair it was a technically correct email. Everything one would expect from a company handling large volumes of emails.  It’s clear that time and energy was put into the technical setup of the send. If only they had put even half that effort into deciding who to send the email to. Sadly, they didn’t.
My first thought, upon receiving the mail, was that some new, eager employee bought a very old and crufty list somewhere. Because Strongmail has a reputation for being responsible mailers, I sent them a copy of the email to abuse@. I figured they’d want to know that they had a new sales / marketing person who was doing some bad stuff.
I know how frustrating handling abuse@ can be, so I try to be short and sweet in my complaints. For this one, I simply said, “Someone at Strongmail has appended, harvested or otherwise acquired an old email address of mine. This has been added to your mailing list and I’m now receiving spam from you. ”
They respond with an email that starts with:
“Thank you for your thoughtful response to our opt-in request. On occasion, we provide members of our database with the opportunity to opt-in to receive email marketing communications from us.”
Wait. What? Members of our database? How did this address get into your database?
“I can’t be sure from our records but it looks like someone from StrongMail reached out to you several years ago.  It’s helpful that you let us know to unsubscribe you.  Thank you again.”
There you have it. According to the person answering email at abuse@ Strongmail they sent me a message because they had sent mail to me in the past. Is that really what you did? Send mail to very old email addresses because someone, at some point in the past, sent mail to that address? And you don’t know when, don’t know where the address came from, don’t know how it was acquired, but decided to reach out to me?
How many bad practices can you mix into a single send, Strongmail? Sending mail to addresses where you don’t know how you got them? Sending mail to addresses that you got at least 6 years ago? Sending mail to addresses that were never opted-in to any of your mail? And when people point out, gently and subtly, that maybe this is a bad idea, you just add them to your global suppression list?
Oh. Wait. I know what you’re going to tell me. All of your bad practices don’t count because this was an ‘opt-in’ request. People who didn’t want the mail didn’t have to do anything, therefore there is no reason not to spam them! They ignore it and they are dropped from your list. Except it doesn’t work that way. Double opt-in requests to someone has asked to be subscribed or is an active customer or prospect is one thing. Requests sent to addresses of unknown provenance are still spam.
Just for the record, I have a good idea of where they got my address. Many years ago Strongmail approached Word to the Wise to explore a potential partnership. We would work with and through Strongmail to provide delivery consulting and best practices advice for their customers. As part of this process we did exchange business cards with a number of Strongmail employees. I suspect those cards were left in a desk when the employees moved on. Whoever got that desk, or cleaned it out, found  those cards and added them to the ‘member database.’
But wait! It gets even better. Strongmail was sending me this mail, so that they could get permission to send me email about Email and Social Media Marketing Best Practices. I’m almost tempted to sign up to provide me unending blog fodder for my new series entitled “Don’t do this!”

Read More

Spam is not a marketing strategy

Unfortunately, this fact doesn’t stop anyone from spamming as part of their marketing outreach. And it’s not just email spam. I get quite a bit of blog spam, most of which is caught by Akismet. Occasionally, though, there’s spam which isn’t caught by the filter and ends up coming to me for approval.
Many of these are explanations of why email marketing is so awesome. Some of them are out and out laugh inducing. One of my favorites, and the inspiration for this post.

Read More