Preferences pages

As often as I talk about how badly companies send mail, I think it’s always a good idea to highlight when I find companies doing good things.
Today’s example of a company making me happy is Sur la Table. I’ve been on their mailing list for quite a while and do enjoy the offers and information they send. With the advent of the holiday cooking season, though, they’ve massively increased their volume. 21 emails in September, 25 emails in October and 37 emails in the month of November.

SLT: preference pages done well
This is how you do preference pages
I received two emails today and decided that the ever increasing volume was not a good fit for what I wanted. I decided, somewhat sadly, to go ahead and unsubscribe from their list. Maybe I’d remember to resub after Jan 1, as I actually like their mail.
I clicked “unsub” and was immediately taken to their preference page. And oh boy was I pleased! They offered multiple options for lowering the volume of mail they were sending in a very simple to navigate page.
And, yes, I did actually choose the twice a week option. Because I do like their mail, just not multiple times a day.
Thanks, Sur La Table, for caring enough about engagement and relevancy to let me have some say in the volume of mail you send me.

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Public reputation data

IP based reputation is a measure of the quality of the mail coming from a particular IP address. Because of how reputation data is collected and evaluated it is difficult for third parties to provide a reputation score for a particular IP address. The data has to be collected in real time, or as close to real time as possible. Reputation is also very specific to the source of the data. I have seen cases where a client has a high reputation at one ISP and a low reputation at another.
All this means is that there are a limited number of public sources of reputation data. Some ISPs provide ways that senders can check reputation at that ISP. But if a sender wants to check a broader reputation across multiple ISPs where can they go?
There are multiple public sources of data that I use to check reputation of client IP addresses.
Blocklists provide negative reputation data for IP addresses and domain names. There are a wide range of blocklists with differing listing criteria and different levels of trust in the industry. Generally the more widely used a list the more accurate and relevant it is. Generally I check the Spamhaus lists and URIBL/SURBL when investigating a client. I find these lists are good sources for discovering real issues or problems.
For an overall view into the reputation of an IP address, both positive and negative, I check with senderbase.org provided by Ironport and senderscore.org provided by ReturnPath.
All reputation sources have limitations. The primary limitation is they are only as good as their source data, and their source data is kept confidential. Another major limitation is reputation sources are only as good as the reputation of the maintainer. If the maintainer doesn’t behave with integrity then there is no reason for me to trust their data.
I use a number of criteria to evaluate reputation providers.

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Mail that looks like spam

One thing I repeat over and over again is to not send mail that looks like spam. Over at the Mailchimp Blog they report some hard data on what looks like spam. The design is simple, they took examples of mail sent by their customers and forwarded them over to Amazon’s Mechanical Turk project to be reviewed by humans.
In a number of cases they discovered that certain kinds of templates kept getting flagged as spam, even when Mailchimp was sure that the sender had permission and the recipients wanted the mail. They analyzed some of these false positives and identified some of the reasons that naive users may identify those particular emails as spam.
Ben concludes:

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The rules of delivery success

Senders with delivery problems ask about “the rules.” “Just tell us what the rules are!” “If the ISPs would just tell us what to do we’d do it!” There is only one rule anyone needs to pay attention to for good mail delivery: Respect the recipient.
Not good enough for you? Want more specific rules? OK.
The two rules everyone must follow for good mail delivery.

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